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Created: 01 December 2009

Last Updated: 14 July 2015

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According to QQI Quality Assuring Assessment, Guidelines for Providers, there are certain records and documentation that should be available from a provider for the authentication process. It may also be appropriate that these records and documentation be available to the provider's internal monitoring process, self evaluation process and to the QQI monitor on request.

As an assessor you will have a role in keeping some records and documentation relating to the assessment of your Learners. Examples of the types of information that may be maintained by the assessor are as follows: 

- Learner's name
- Dates and details of learner feedback
- Copies of assessment briefs, examination papers, marking schemes and outline solutions
- Copies of receipts issued to learners when submitting assessment material
- Attendance records for learners
- Marks and grades achieved by learners
- Information on reasonable accommodations implemented for a learner

Assessment evidence submitted by the learner should be recorded as having been received to prevent any disagreement between the learner and the assessor. Learner receipts or signatures are mechanisms which may be used to record this. It would be good practice for the assessor to check out the provider's quality assurance agreement to see what mechanisms have been outlined for recording when a learner submits evidence for assessment purposes.

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Created: 01 December 2009

Last Updated: 14 July 2015

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Learners are entitled to a number of pieces of information relating to their assessments and in your role as assessor it is likely that you may have responsibility for providing some or all of this information.

The following is the type of information that may be provided to a learner, prior to assessment commencing
- The learners should know what their responsibilities are in relation to assessment things like meeting deadlines for the submission of assessment evidence, how to reference things correctly, what will happen if work is copied or plagiarised and so on

- The assessment methods that will be used by the assessor to assess them and also when will assessment take place during the course of the programme. It is a QQI requirement that every programme has an assessment plan and learners should know when they will be assessed

- The reasonable accommodations that are available - these are the facilities and arrangements that a provider has in place to facilitate learners who have a special need when it comes to that learner being assessed and demonstrating the standard as outlined in the component specification

- Any compassionate considerations that may be taken into account by a provider when considering whether to grant an extension to a deadline for the submission of assessment work by a learner

- Policy on assessment repeats - providers may allow learners repeat assessments and their policy on this should be made known to the learners before they begin on a programme of study so that the learners are aware of all the relevant facts before being assessed

- Appeals process - all learners are entitled to appeal their final results to the provider and the process that the learner must follow to do this must be outlined.

Your provider will have outlined what information should be provided to learners in quality assurance procedure, B6.2 Information to Learners, and it is very important that you familiarise yourself with the procedure to see what is involved and so you are clear what your role is in implementing this procedure.

Under policy B6 Fair and Consistent Assessment of Learners, there is also a procedure relating to Feedback to Learners. This procedure, B6.8, outlines a requirement where learners should receive timely and constructive feedback on their assessment work.

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Created: 01 December 2009

Last Updated: 21 July 2015

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For each assessment technique/element/task of assessment required in your validated programme module, you will be required to complete either an assessment brief or an examination paper, as appropriate.

At Level 1, Level 2 and Level 3, Learners are graded as Successful once they demonstrate achievement of all of the learning outcomes. Learners are not marked using a marking scheme at this level. Rather they are graded according to the criteria in the validated programme module.  
  View information on marking sheets for Level 1 and Level 2 Components

In order to assess Learner evidence in a fair and consistent manner, Assessors are required to devise a transparent and reliable marking scheme at Level 4, Level 5 and Level 6. In addition to this, for an examination paper, Assessors are also required to devise a set of outline solutions.

Assignment - Brief and Marking Scheme
Collection of Work - Brief and Marking Scheme
Examination - Examination Paper and Marking Scheme and Outline Solutions
Learner Record - Brief and Marking Scheme
Project - Brief and Marking Scheme
Skills Demonstration - Brief and Marking Scheme

 View information on devising a marking Scheme to accompany an assessment brief

 View information on devising a Marking Scheme and Outline Solutions to accompany an examination paper 

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Created: 01 December 2009

Last Updated: 21 July 2015

Hits: 31498

Currently learners seeking certification from QQI are assessed using one or more of six assessment techniques: assignment, collection of work, examination, learner record, project or skills demonstration. Depending on the technique, the assessor is required to devise an assessment instrument of either an assessment brief or an examination paper.

Assessment Brief:
For every assignment, collection of work, learner record, project or skills demonstration, the assessor is required to write an assessment brief. This brief is the set of instructions given to the learner outlining the requirements and assessment/performance criteria of each piece of assessment. Click here to access a template for an assessment brief

The assessment brief must be available in written form for the provider's authentication process. 

To view some sample assessment briefs please click one of the links below:

• Level 2 Writing M2C02 - task for inclusion in a Collection of Work
• Level 3 Commmunications 3N0880 - task for inclusion in a Collection of Work
• Level 3 Communications 3N0880 - task for inclusion in a Collection of Work
• Level 3 Word Processing 3N0588 - task for inclusion in a Collection of Work
• Level 3 Word Processing 3N0588 - Skills Demonstration
• Level 3 Woodwork 3N0589 - Skills Demonstration
• Level 5 Social Studies 5N1370 - Project

To view information on writing integrated assessment briefs click here.

Examination Paper:
For every examination, the assessor is required to write an examination paper. This examination paper is an assessment instrument which is designed in accordance with the instructions given in the assessment section of the provider's validated programme module.

The examination paper must be available for the provider's authentication process.

 Devising Assessment Briefs for provider's validated programmes leading to CAS awards

 View further information on examination papers